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Companies gain immense benefits from storing corporate communications electronically on the Venali network, including improved security as a back-up for data recovery, increased workflow efficiency, and
substantial cost savings. By archiving in-bound and out-bound fax communications, the inefficiencies and operating expenses of paper management can be minimized or even eliminated. Company documents are not lost or misplaced, confidentiality is not compromised, physical filing space is reduced, and document retrieval speed is enhanced.
Venali Internet Fax Document Archiving offers companies a better way
to manage and share stored information. Fax communications are centralized and stored on the Venali network within a single database, which makes it easier to search for and retrieve information when needed. Electronic files can be saved, printed, and retrieved securely, within seconds.
A Secure, Safe Storage Environment
Depending on a company’s security requirements or policy, access
to document archiving can be limited through a VPN (Virtual Private Network) or private line connection. Companies can then designate
or grant access privileges only to authorized users through the Venali Account Management Center. Knowing that files are protected, private and secure eliminates the worry associated with retaining sensitive documents for extended periods of time.
Companies can specify options for archiving limits by amount of memory, periods of time, or amount of users. Document archiving is billed separately from other Venali services.
Company Benefits
| • | Quick retrieval of information and search capabilities increase productivity |
| • | Increased savings vs. cost of managing paper records |
| • | Long-term preservation of important
and sensitive documents assists companies when implementing a retention policy |
| • | Large amounts of data are securely protected in case of disaster |
| • | Copies of archived document files can be delivered monthly or quarterly on a CD or other electronic means for off-site storage |
User Benefits
| • | Instant and accurate retrieval of online documents such as purchase orders, invoices, and other business communications |
| • | In-bound faxes
can be checked securely while traveling or at home via the Venali Account Management Center |
| • | Easily reference and retrieve all sent faxes for resending or forwarding |
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